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The Best DRM Software for Your Business

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21st Jul 2021




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Digital rights management (DRM) is a way of protecting digital media, so that creators and intellectual property owners can control how users access and share their content. A DRM solution might protect software from unauthorized use by users who don't have the proper software license. DRM may be used on a DVD to protect its contents from decryption, thus preventing it from being uploaded to piracy sites where hundreds of users could get free downloads. While most people are familiar, at least on some level, with this form of digital rights management that protects copyright holders, DRM technology is also becoming more important for general data security.

Data is one of the most valuable, and powerful, assets that any modern business has. It follows that any organization would want to protect their digital assets and sensitive information, but what about situations where they need to share sensitive data with another organization or a third party? This is where DRM software, such as FileProtect, comes in. Here are some of the features you can expect from the best DRM system for your business.

Virtual Data Rooms

Also known as a deal room, a virtual data room (VDR) is a secure online receptacle for document storage and distribution. In a world of digital transformations and big data, physical data rooms are becoming less common, especially for large enterprises, and are being replaced with virtual cloud solutions. A virtual data room is the best place to conduct the due diligence process before moving forward with a business deal. 

Deal rooms are most commonly used during merger and acquisition (M&A) processes, which require professionals like investment bankers, lawyers, and other consultants to look over sensitive documents, such as financial reports or legal forms, to ensure the M&A is in everyone's best interests. Generally speaking, however, a VDR can be useful for any kind of business deal.

Full Access Control

Just because a document is sent to a deal room doesn't mean that everyone can access it. With the FileProtect DRM system, you'll be able to set up access controls for any document you send to the room. This means you're in control of the key delivery to break the encryption, and you can even set up multi-factor authentication. This gives you full control over who is allowed to see documents, and you can even control when if you want to set up a time limit to download documents to ensure that everyone gets to them in a timely manner.

Even better, with FileProtect, you'll never need plugins to view documents, so there will be nothing slowing down the due diligence team. You'll also have the freedom to revoke access to documents whenever you need to, even if the documents have been downloaded by users. It's always a good idea to revoke access once a deal is complete, but for especially sensitive information, you may need to revoke access as soon as you're sure the appropriate person has gone over it.

Comprehensive Activity Tracking

Thanks to real-time analytics capabilities, you'll never be left in the dark wondering if all members of the deal room have viewed their respective documents. You'll have a convenient dashboard where you can track when each user downloads a file, as well as each time they view it. This makes it easy to gauge when participants are interested in a deal and when they're not, so follow-up is easier. It also makes it easier to estimate the overall pace of a deal, so you can prepare accordingly.

Best of all, you can even integrate FileProtect with other enterprise solutions or even use its DRM technology in custom applications. This way, you can protect your information and streamline your workflow, no matter how complex your needs are.